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Posted: Friday, November 17, 2017 12:03 AM


The Administrative Coordinator assists the Operations Manager in the day to day operations of their satellite office. The Administrative Coordinator will work under the supervision of their Operations Manager. The Administrative Coordinator will be responsible for assisting their Operations Manager in a variety of tasks, including but not limited to scheduling, payroll, billing, fiscal management, client/employee files, and various reporting.

Implement and represent CARD policy enthusiastically
Act as the receptionist for the satellite office and maintain a warm and welcoming environment (answering phones, greeting patients, etc.) providing excellent customer service
Assists patients and clinicians during on-site services
Responsible for reviewing timekeeping and billing syste m daily to ensure accuracy of all appointments
Maintain inventory of all company equipment (iPads, laptops, webca ms, etc.)
Maintain accurate information within CARD?s business syste ms
Assist with the preparation and maintenance of employee and patient files in accordance with CARD policy and HIPAA standards
Assists with major and minor scheduling tasks
Assist in ensuring all staff have necessary credentials for services provided and submits required documentation to HR when needed.
Assist with new hire and new client orientation process
Assist with Payroll and Billing
Assist with the evaluation and management of hourly staff
Assist with the overall financial health of the office (maintaining budgets, maximizing billable time, minimizing OT, etc.)
Attend/lead required trainings and meetings
Assist in daily operations as directed by the Operations Manager
Assume the responsibilities of an Operations Manager in their absence
Must keep abreast of changing organizational needs as it relates to policies, business syste ms, legal practices, HIPAA compliance, and technology
A minimum of 2 years? experience in an administrative role
Flexible schedule to accommodate clinic and patient needs (including evenings and some weekends)
Associate?s Degree in business, accounting, finance, administration or management preferred
Ability to execute active listening and problem-solving skills to provide exceptional customer service
Ability to react to day-to-day operational requirements in a professional and timely manner
Ability to prioritize and multi-task to meet deadlines
Excellent inter-personal relationship skills and the ability to work with individuals of all levels
Excellent written and verbal communication skills including phone and e-mail etiquette
Excellent computer skills and knowledge of MS Excel, Word, Outlook; ability to provide IT support and use new computer syste ms and iPads
Ability to lift up to 25 lbs on a frequent basis
Ability to work for extended hours sitting at a computer
Ability to work in a loud environment around children
Key characteristics: organized, energetic, intelligent, dependable, good listener, professional, attention to detail and collaborative spirit

How to Apply
Please email Cover Letter & Resume to John Samson at


John Samson

436B Station Avenue, South Yarmouth, MA 02664

• Location: Cape Cod

• Post ID: 50107292 capecod is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017